Please see this guide as a resource for questions and guidelines along the journey. 

Big Camp Leaders Booklet 2026

Each Division leader is required to complete this form and send it through to accounts. 

NNSWaccounts@adventist.org.au

Big Camp Tent Leader Agreement 2026

Please use this form for all the volunteers in your division, if they will be engaging with children. No volunteers will be permitted unless they can provide the details on this form. 

https://nnsw.bluevineyardevents.com/volunteer-engagement-form/ 

Use the link below for instructions, a helpful spreadsheet and the link for food orders.

https://nnsw.bluevineyardevents.com/departmental-food-ordering/ 

The NNSW Conference has a visual designer on contract for all our big camp needs. This allows us to have a consistent design. Please submit a design request using the link below. 

https://nnsw.adventist.org.au/big-camp-design-request/

Please tell us about your speaker/s for the booklet, please enter all of them here, including workshops. If the speaker is a NNSW Pastor, we have their photo already. 

Please note this is due by the 2nd of October

https://nnsw.bluevineyardevents.com/speaker-submission-2026/

If you can pre-order ahead of time, please use the link below so Melinda can help you order. 

https://nnsw.bluevineyardevents.com/pre-purchasing/

Risk assessments must be submitted to Melinda Mason by the 11th of Febuary. So that they can be submitted to the executive board. <Melindamason@adventist.org.au>

https://www.rms.org.au/wp-content/uploads/2019/07/Risk_Management_Matrix_Assessment_form_PRINT.pdf

This is where you request any amounts to be released from your budget for catering, for Squares and Cash floats submissions. 

These submissions are due before the 12th of February.
If you have any other Big Camp Finance questions, got to Nathan in our finance team. <NathanAlagappan@adventist.org.au>

https://nnsw.bluevineyardevents.com/finance-submissions2026/

There is some equipment we bring to camp that we don’t need insurance for year round, but do need insured for Big Camp. Each department needs to use the form below to submit this list, before the 25th of March. This will allow for processing time. These lists once completed, need to return to <Shaun’s assistant, TBA>

Copy of Extra Risks Temporary Cover Worksheet

Each division is required to have team shirts for their leaders. These shirts help identify staff and provide clear recognition for parents and campers. 

When ordering T-shirts, you must place your order below. By combining orders across divisions, we can secure better pricing and greater discounts for the camp overall. 

Please note all orders close by February 5. 

Please order your T’Shirt here:

https://nnsw.bluevineyardevents.com/2026-tshirt-request/

Please note at the bottom, you can add the % that your department will pay for. Please note no orders can be placed after the 21st of January.

https://nnsw.bluevineyardevents.com/big-camp-department-coupon-request-form2026/

This will only apply to some division leaders but not all. If you are unsure if this includes you, please contact Melinda. <MelindaMason@adventist.org.au>

https://nnsw.bluevineyardevents.com/big-camp-early-set-up-2026/